Executive Assistant to the Vice-President

Priority will be given to the following designated employment equity groups: Women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.   


City: Ottawa 

Organizational Unit: Industrial Research Assistance Program 

Classification: AS-2 

Tenure: Continuing 

Language Requirements: Bilingual Imperative CCC/CCC

Note: Due to the nature of the work and operational requirements, this position will require some physical presence at the NRC work location and is eligible for hybrid work arrangement (a combination of working onsite and offsite).


This position is being re-posted. If you had previously applied, there is no need to re-apply.

Your Challenge

Great Minds. One Goal. Canada's Success. 

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for an Executive Assistant to support the VP Office of the Industrial Research Assistant Program. The Executive Assistant would be someone who shares our core values of integrity, excellence, respect and creativity.

The ideal candidate will be responsible for a number of administrative duties within the Vice-President's office including managing the VP’s schedule and calendar and the related materials; controlling, tracking and expediting the flow of documentation; using sound judgment to determine an appropriate course of action for inquiries; maintaining a good knowledge and understanding of the NRC and the Vice-President's office programs, policies and practices to determine the proper handling of incoming correspondence and requests; and liaising with staff at all levels in the NRC, with other members of the VP Office and other partners on behalf of the VP Office to facilitate management office operations. 

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:


Successful completion of secondary school education according to provincial/territorial standards.

Candidates with post-secondary education or formal training in areas related to the position such as business, program or project administration or in the legal field, may be given preference.

For information on certificates and diplomas issued abroad, please see Degree equivalency


  • Experience in providing administrative support services to a senior executive level.
  • Experience in managing and prioritizing all aspects of a senior level office including managing calendars and planning and scheduling meetings and related logistics.
  • Experience in coordinating travel arrangements, scheduling meetings and planning for hospitality, and processing the related financial transactions ensuring compliance to policy.
  • Experience in developing and maintaining administrative systems such as files, logs, and databases and ensuring compliance to classification standards (ie. Protected, secret, etc.) for records management purposes.
  • Experience in drafting and proofreading notes, memos, letters, and written materials.
  • Experience using MS Outlook, MS Teams, SharePoint, Word, Excel, and PowerPoint.

Condition of Employment

Secret (II)

Language Requirements

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

  • Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context.
  • Ability to use Microsoft Office suite.
  • Ability to demonstrate accuracy and attention to detail.
  • Ability to demonstrate discretion, tact and sound judgement; especially when reviewing sensitive or confidential information and determining the appropriate course of action.
  • Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints.
  • Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues.

Behavioural Competencies

  • Management services - Client focus (Level 2)
  • Management services - Communication (Level 3)
  • Management services - Conceptual and analytical ability (Level 2)
  • Management services - Organizational and environmental awareness (Level 2)
  • Management services - Results orientation (Level 3)
  • Management services - Teamwork (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services


View all competency profiles


​From $60,143 to $70,963 per annum.

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans.

The NRC Advantage

The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC.

At the NRC, Employee wellness matters. We offer flexible work schedules as well as part-time work to help employees maintain work-life balance. We are one of the few federal organizations that close our offices during the December holiday season.  We offer professional learning and development opportunities such as conferences, workshops, and a suite of mentorship, award and recognition programs. Diversity enables creativity and innovation. Fostering a diverse, inclusive, welcoming and supportive workplace is important to us, and contributes to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process. Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially. 

Help us solve problems for Canada. Grow your career with us today!


  • Relocation assistance will be determined in accordance with the NRC's directives.
  • A pre-qualified list may be established for similar positions for a one year period.
  • Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
  • The incumbent must adhere to safe workplace practices at all times.
  • We thank all those who apply, however only those selected for further consideration will be contacted.



Please direct your questions, with the requisition number (20031) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 438-466-4195

Closing Date: 1 December 2023 - 23:59 Eastern Time 



For more information on career tools and other resources, check out Career tools and resources


*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.


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