Executive Assistant to the Director General

Discover the possible

Anything is possible at the National Research Council (NRC). As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for a qualified Executive Assistant to the Director General to support the Industrial Research Assistance Program (IRAP) Client Enablement & Governance team. The Administrative Assistant to the Director General would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

 
Reporting directly to the Director General, IRAP Client Enablement & Governance, the Executive Assistant to the Director General enhances the effectiveness of the Director General by providing professional, multi-skilled and effective administrative support. The Executive Assistant to the Director General is the first line of contact with internal and external clients, responding to requests of a complex and confidential nature and aligning responses to the strategic goals of the organization.

 
The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.
 

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

*Applicants must respond to all screening questions as indicated, failure to do so will results it automatic disqualification. Please note, there is no need to provide a cover letter.

Education

Successful completion of Secondary School according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant experience* in providing administrative support services at a senior management level- including managing and prioritizing all aspects of a busy executive office.
• Significant experience* in drafting and proofreading minutes, memos and letters.
• Significant experience* with MS Office suite products such as Word, Excel, PowerPoint, Outlook and Teams.
• Significant experience* providing administrative support services to an executive within a federal government context, such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Experience using Sharepoint would be an asset.
   

*Significant experience is defined as having the depth and breadth of experience that would normally have been gained performing the duties over a period of four (4) years or more. 

Condition of Employment

Secret (II)

Language Requirements

Bilingual Imperative CBC/CBC 

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
• Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to follow directions, provide information, explain processes and respond to queries.
• Ability to compose, proofread and edit documents and correspondence in both official languages.
• Ability to manage a number of files in parallel, set priorities, and meet established deadlines.
• Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
• General knowledge of the objectives, procedures and structure of the NRC-IRAP is an asset.
   

Behavioural Competencies

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $66,713 to $78,715 per annum. 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.