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Executive Assistant

City: Ottawa 

Organizational Unit: Secretary General's Office

Classification: AS-2 

Tenure: Continuing - Anticipatory

Language Requirements: Bilingual Imperative CCC/CCC 

The NRC Advantage

Great Minds. One Goal. Canada's Success.

 

The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

 

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC.

 

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system. 

 

NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups: women, visible minorities, Aboriginal peoples and persons with disabilities.

 

Please advise of any accommodation measures required to enable you to be assessed in a fair and equitable manner. They are available to all candidates for further assessment. Related information received will be addressed confidentially.

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. 

We are looking for a vibrant and dynamic Executive Assistant to support the Secretary General.  The Executive Assistant would be someone who shares our core values of integrity, excellence, respect and creativity.

The ideal candidate will be responsible for a number of administrative duties within the Secretary General’s Office including managing the Secretary General’s schedule and calendar and the related materials; controlling, tracking and expediting the flow of documentation; using sound judgment to determine an appropriate course of action for inquiries; maintaining a good knowledge and understanding of the NRC and the Secretary General’s Office programs, policies and practices to determine the proper handling of incoming correspondence and requests; and liaising with staff at all levels in the NRC, with other members of the Secretary General’s Office and other partners on behalf of the office to facilitate office operations.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Secondary school education according to provincial/territorial standards.

 

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

  • Experience in providing administrative support services to a senior executive level.
  • Experience managing and prioritizing all aspects of a senior level office including managing calendars and planning and scheduling meetings and related logistics.
  • Experience coordinating travel arrangements, scheduling meetings and planning for hospitality, and processing the related financial transactions ensuring compliance to policy.
  • Experience developing and maintaining administrative systems such as files, logs, and databases and ensuring compliance to classification standards (ie. Protected, secret, etc.) for records management purposes.
  • Experience drafting and proofreading notes, memos, letters, and written materials.
  • Solid experience using MS Outlook, Word, Excel, and PowerPoint.

Condition of Employment

Secret (II)

Language requirements

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

  • Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context.
  • Ability to use Microsoft Office suite.
  • Ability to demonstrate accuracy and attention to detail.
  • Ability to demonstrate discretion, tact and sound judgement; especially when reviewing sensitive or confidential information and determining the appropriate course of action.
  • Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints.
  • Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues. 

Behavioural Competencies

  • Management services - Client focus (Level 2)
  • Management services - Communication (Level 3)
  • Management services - Conceptual and analytical ability (Level 2)
  • Management services - Organizational and environmental awareness (Level 2)
  • Management services - Results orientation (Level 3)
  • Management services - Teamwork (Level 3)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services

 

View all competency profiles

Relocation

Relocation assistance will be determined in accordance with the NRC's directives.

Salary Range

From $60,143 to $70,963 per annum. 

 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

Notes

  • A pre-qualified list may be established for similar positions for a one year period.
  • NRC employees enjoy a wide-range of benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.
  • Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
  • The incumbent must adhere to safe workplace practices at all times.

    As an employer who values diversity in its workforce, we encourage candidates to self-identify as members of the following designated groups: women, visible minorities, aboriginal peoples and persons with disabilities. Measures for accommodation are available to all candidates retained for further assessment.

 

 

Please direct your questions, with the requisition number (12541) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 613-993-1679 

Closing Date: 4 August 2021 - 23:59 Eastern Time

 

 

For more information on career tools and other resources, check out Career tools and resources

 

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

 

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