Administrative Coordinator

Discover the possible

Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

The National Research Council of Canada (NRC) is seeking a highly organized and proactive Administrative Coordinator to join the National Program Office. The Administrative Coordinator would be someone who shares our core values of integrity, excellence, respect and creativity.

The Administrative Coordinator provides comprehensive administrative and operational support to ensure the smooth and efficient functioning of the National Program Office (NPO) team.

Key Responsibilities:

• Provide general administrative support to the National Program Office, including time recording, travel coordination, procurement activities, and acquisition card administration.
• Organize and support meetings and committees, including those involving senior management, by preparing agendas, coordinating presentations, taking minutes, and following up on action items.
• Support program and branch governance through effective coordination and documentation of committee activities.
• Manage and maintain documents and records using DocZone and other document management systems.
• Research and coordinate responses to external requests and information inquiries on behalf of the Branch management team, ensuring accuracy and timeliness.
• Contribute to the development and implementation of consistent operational and administrative practices within the Branch.
• Identify and recommend opportunities for continuous improvement of administrative processes, tools, and systems.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Secondary school education according to provincial standards.

Preference may be given to candidates with a post- secondary degree or diploma in a field related to the position (i.e. business administration, accounting, commerce, etc.).

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant* and recent** experience in providing a wide range of administrative services to a large group of clients, including senior managers (Directors and above).
• Significant* experience in administrative policy interpretation, developing and implementing administrative policies, processes and procedures within a federal government common services context.
• Significant* experience in coordinating logistical support of internal activities such as events and meetings.
• Significant* experience with Microsoft Office software including Word, Outlook and Excel, and SharePoint/DocZone.
• Experience with document management and reporting processes i.e. tracking, consolidating content, data entry, data manipulation, database maintenance and drafting for reporting purposes.

* Significant experience refers to at least two (2) years of experience.

**Recent experience is defined as within the last three (3) years.

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Bilingual Imperative CBB/CBB 

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

• Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context.
• Solid knowledge and ability to review/evaluate administrative practices and processes and to propose and implement recommendations to ensure continuous improvement and administrative efficiency.
• Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints.
• Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues (including presentation skills, verbal communication skills and ability to write in a clear and concise manner).
• Ability to analyze, prepare and present qualitative and quantitative information for reporting at a senior level.
• Ability to manage complex and/or sensitive issues including identifying, addressing, mediating and resolving issues.

Behavioural competencies

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $68,047 to $80,289 per annum. 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.