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Administrative Assistant to the Director General

City: Ottawa 

Organizational Unit: Metrology Research Centre 

Classification: AD-4 

Tenure: Continuing 

Language Requirements: Bilingual Imperative CBC/CBC 

The NRC Advantage

GREAT MINDS. ONE GOAL. CANADA'S SUCCESS. 

 

The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

 

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC. 

 

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system. 

 

NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups: women, visible minorities, aboriginal peoples and persons with disabilities.

 

Please advise of any accommodation measures required to enable you to be assessed in a fair and equitable manner. They are available to all candidates for further assessment. Related information received will be addressed confidentially.

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

 

We are looking for an Administrative Assistant to the Director General to support our Metrology (METRO) Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

 

Reporting directly to the Director General, METRO, the Administrative Assistant enhances the effectiveness of the Director General by providing professional, multi-skilled and effective administrative support. The Administrative Assistant is the first line of contact with internal and external clients, responding to requests of a complex and confidential nature and aligning responses to the strategic goals of the organization.

 

The Metrology Research Centre has a significant international engagement role on behalf of Canada therefore candidates for this position will be expected to have a high degree of diplomacy, discretion and professionalism.

 

The ideal candidate is someone who is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of Secondary School according to provincial standards with post-secondary Administrative Assistant training.

 

 A combination of education and experience may be considered.

 

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

  • Significant and recent experience in providing administrative support at a senior management level.
  • Significant experience providing client service in an administrative multi-disciplinary environment.
  • Significant and recent experience working with Microsoft (MS) Office Suite products, specifically MS Word, MS Excel, MS PowerPoint and MS Outlook.

 
The complexity of managing the Director General’s calendar and travel schedule is greater than normal, therefore substantiated ability in this area would be an asset.

Condition of Employment

Reliability Status

Language requirements

Bilingual Imperative CBC/CBC 

 

 

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

  • Advanced knowledge of general administrative practices and procedures;
  • Ability to anticipate, organize and prioritize important and competing items, meetings, events and requests;
  • Ability to research, analyze and synthesize information from various sources;
  • Ability to use MS Office suite products (Word, Excel, Power Point, Outlook);
  • Ability to draft correspondence, to proof-read and edit documents and correspondence;
  • Ability to demonstrate discretion, tact and sound judgment in daily activities; and
  • Ability to review sensitive items and information to determine the most appropriate course of action.

Behavioural Competencies

  • Management services - Client focus (Level 2)
  • Management services - Communication (Level 2)
  • Management services - Conceptual and analytical ability (Level 2)
  • Management services - Initiative (Level 2)
  • Management services - Results orientation (Level 2)
  • Management services - Teamwork (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

 

View all competency profiles

 

Relocation

Relocation assistance will be determined in accordance with the NRC's directives.

Salary Range

From $47,713 to $60,673 per annum. 

 

In addition, the incumbent who meets the language requirements will  receive the Bilingualism Bonus of $800 per year.

Notes

  • A pre-qualified list may be established for similar positions for a one year period.
  • In order to ensure a prompt and efficient processing of applications, candidates are encouraged to provide, along with their résumé, a detailed covering letter explaining how they meet each of the requirements of this position (education, experience, language requirements) by providing concrete examples.
  • Candidates who have Second Language Evaluation (SLE) test results with the Public Service Commission should include these results with their application.
  • NRC employees enjoy a wide-range of benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.
  • Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
  • The incumbent must adhere to safe workplace practices at all times.

 

Please direct your questions, with the requisition number (6438) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 613-991-1125 

Closing Date: 20 May 2019 - 23:59 Eastern Time

 

 

For more information on career tools and other resources, check out Career tools and resources

 

 

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

 

Date Modified: 2019-05-13

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