Administration Manager

Discover the possible

Anything is possible at the National Research Council (NRC). As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for an Administration Manager to support our Quantum and Nanotechnologies (QN) Research Centre. The incumbent would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.  
 
The Administration Manager is responsible and accountable for ensuring client-focused and efficient operation of the Research Centre’s Administrative Services team. The incumbent works with the operations management to ensure that the Research Centre’s internal administrative needs are met and champions continuous improvement of services through leadership of change initiatives within the research centre and/or in coordination with the NRC Common Services.  As a result, you may be required to contribute to and/or develop new processes, as well as ensuring their digitization and implementation in the research center.
 
As supervisor to the Research Centre administrative staff, this individual will be expected to lead the team by motivating, providing guidance, and aligning / mobilizing it within a complexe environment.  
 
Being in a dynamic position means that the workdays are always evolving, challenging and motivating. This position will appeal to a person who is well organized, who is detail-oriented, and who enjoys working as part of a multidisciplinary team to deliver excellent client service.  

If you’re that person, then this is the perfect role for you!

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

College diploma in administrative services.

A combination of education and related experience may also be considered.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant* experience in coordinating administrative, operational and financial aspects of projects and activities;
• Experience working with clients and partners to establish service standards, and in teams adhering to defined services standards;
• Experience leading a team in a complex organization;
• Experience coordinating projects or events involving multiple employees and/or multiple disciplines;
• Experience in drafting and editing reports using Microsoft Office tools such as Excel, Word and PowerPoint; 
• Experience using a document management system, such as SharePoint;
• Experience in process review and process improvement implementation; and
• Experience working in a Research & Development or Project Management-based organization would be considered an asset.

*Significant experience is defined as two (2) to five (5) years of experience.

Condition of Employment

Reliability Status

Language Requirements

Bilingual Imperative CBC/CBC

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

1. Knowledge of administrative principles and practices;
2. Knowledge of project management and process improvement principles;
3. Ability to organize and analyze complex information to establish clear, procedures or reports;
4. Ability to interpret and implement policies, procedures, and guidelines and to provide related advice and recommendations to management and staff.

Behavioural Competencies

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profiles: Management Services; Supervisor.

View all competency profiles

Compensation

Salary under review
From $64,022 to $75,389 per annum.
 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.
 

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.