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Administrative Assistant

*Who Can Apply:Continuing and Term employees of the National Research Council and external applicants who self-declare as members of the following designated employment equity groups: Indigenous peoples* (First Nations, Inuit and Métis).


Priority may be given to the following designated employment equity groups: Women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.


City: Halifax 

Organizational Unit: Industrial Research Assistance Program 

Classification: AD-3 

Tenure: Continuing 

Language Requirements: Bilingual Imperative BBB/BBB 


*Work Arrangement: While the official location of work for this position will be the NRC facility in Halifax Nova Scotia, the option of an offsite or a hybrid work arrangement (a combination of working onsite and offsite) may be possible.

The NRC Advantage

Great Minds. One Goal. Canada's Success.


The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.


We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC.


At the NRC, we know that diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, a safe and respectful work environment, and contributing to a more inclusive Canadian innovation system.  We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process.

Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially. 

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. 


We are looking for an Administrative Assistant to support the Industrial Research Assistance Program (IRAP). The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.


The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties associated with research environments may include shipping and receiving, procurement, being a badge coordinator, time coordinator, Non-Salaried Worker coordinator, or publications administrator.


The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:


Successful completion of secondary school according to provincial standards.


Post-secondary education in administration may be considered an asset.


For information on certificates and diplomas issued abroad, please see Degree equivalency


  • Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
  • Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
  • Experience in purchasing and/or procurement considered an asset.
  • Experience using the SAP system considered an asset.

Condition of Employment

Reliability Status

Language Requirements

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

  • Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
  • Ability to manage multiple competing priorities on a daily basis.
  • Ability to provide information, explain processes and respond to queries.
  • Ability to demonstrate accuracy and attention to detail.
  • Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
  • Ability to draft memos and correspondence considered an asset.

Behavioural Competencies

  • Management services - Client focus (Level 2)
  • Management services - Communication (Level 1)
  • Management services - Initiative (Level 1)
  • Management services - Results orientation (Level 1)
  • Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services


View all competency profiles



Relocation assistance will be determined in accordance with the NRC's directives.


From $43,897 to $58,205 per annum. 


In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.


NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.


You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).
When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

  1. Name of the department or organization where the experience was acquired;
  2. Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y)
  3. Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result)
  4. Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.
  • A pre-qualified list may be established for similar positions for a one year period.
  • Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
  • The incumbent must adhere to safe workplace practices at all times.
  • We thank all those who apply, however only those selected for further consideration will be contacted.



Please direct your questions, with the requisition number (17390) to:


Telephone: 343-573-1537 

Closing Date: 8 July 2022 - 23:59 Eastern Time 



For more information on career tools and other resources, check out Career tools and resources


*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.


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