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Assistant to the Executive Director

City: Boucherville 

Organizational Unit: Industrial Research Assistance Program 

Classification: AD-3 

Tenure: Continuing 

Language Requirements: Bilingual Imperative CCC/CCC 

The NRC Advantage

GREAT MINDS. ONE GOAL. CANADA'S SUCCESS. 

 

The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

 

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you.  Let your expertise and inspirations make an impact by joining the NRC.

 

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system. 

 

NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups: women, visible minorities, aboriginal peoples and persons with disabilities.

 

Please advise of any accommodation measures required to enable you to be assessed in a fair and equitable manner. They are available to all candidates for further assessment. Related information received will be addressed confidentially.

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's premiere research and technology organization. 
 

We are looking for a vibrant and dynamic Assistant to the Executive Director to support the Industrial Research Assistance Program. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

 

Reporting directly to the Executive Director for IRAP Quebec, the Administrative Assistant enhances the effectiveness of the Executive Director by providing professional, multi-skilled and effective administrative support. The Administrative Assistant is the first line of contact with internal and external clients, responding to requests of a complex and confidential nature and aligning responses to the strategic goals of the organization.

 

The ideal candidate is someone who is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

 

Post-secondary education in administration may be considered an asset.

 

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience
  • Significant experience in providing administrative support services at a senior management level- including managing and prioritizing all aspects of a busy executive office.
     
  • Significant experience in drafting and proofreading minutes, memos and letters.
     
  • Significant experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
     
  • Experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
     
  • Experience using Sharepoint and/or Acrobat Pro would be an asset.
     

*Significant means a minimum of 2 years experience.

Condition of Employment

Secret (II)

Language requirements
Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies
  • Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
     
  • Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.
     
  • Ability to perform tasks with accuracy and attention to detail.
     
  • Ability to follow directions, provide information, explain processes and respond to queries.
     
  • Ability to compose, proofread and edit documents and correspondence in both official languages.
     
  • Ability to manage a number of files in parallel, set priorities, and meet established deadlines.
     
  • Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
     
  • General knowledge of the objectives, procedures and structure of the NRC-IRAP is an asset.
Behavioural Competencies
  • Management services - Client focus (Level 1)
  • Management services - Communication (Level 2)
  • Management services - Conceptual and analytical ability (Level 1)
  • Management services - Initiative (Level 2)
  • Management services - Results orientation (Level 2)
  • Management services - Teamwork (Level 2)
Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

 

View all competency profiles

 

Relocation

Relocation assistance will be determined in accordance with the NRC's directives.

Salary Range

From $40,550 to $53,765 per annum. 

 

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

Notes
  • A pre-qualified list may be established for similar positions for a one year period.
  • NRC employees enjoy a wide-range of benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.
  • Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
  • The incumbent must adhere to safe workplace practices at all times.

 

 

Please direct your questions, with the requisition number (7509) to:

E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca

Telephone: 613-991-2024 

Closing Date: 18 September 2019 - 23:59 Eastern Time

 

 

For more information on career tools and other resources, check out Career tools and resources

 

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

 

Date Modified: 2019-09-05

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